5 Ways Your Firm is Losing Money on Business Travel & How to Fix It

Here’s where firms are overspending—and how to fix it:

❌ 1. Last-Minute Flight Bookings – Waiting too long to book means paying premium prices.
🔹 Fix: Secure corporate airline rates and book 3–6 weeks in advance for better pricing.

❌ 2. Unoptimized Hotel Stays – Paying full price at luxury hotels without leveraging corporate discounts.
🔹 Fix: Negotiate preferred rates, use loyalty programs, and book hotels near meeting locations to cut transport costs.

❌ 3. Inefficient Ground Transport – Relying on last-minute ride-hailing instead of pre-arranged services.
🔹 Fix: Use corporate accounts with car services or pre-book premium transport for major trips.

❌ 4. Expense Tracking Blind Spots – Lack of visibility into travel spend leads to budget leaks.
🔹 Fix: Implement real-time expense tracking and enforce corporate travel policies.

❌ 5. Unnecessary Trips – Some in-person meetings aren’t critical, yet they drive up costs.
🔹 Fix: Optimize trip frequency, bundle multiple meetings per trip, and incorporate virtual options when possible.

💰 Example: A private equity firm saved 20% on annual travel spend by restructuring its booking policies and optimizing itineraries—without sacrificing executive comfort.

📩 Want to stop overpaying for travel? Let’s talk about streamlining your firm’s travel strategy.

Get in touch to see how we can elevate your business travel experience.

www.vmrtravel.co.uk/contact

Posted on 12 September 2025 by VMR Travel